Hawaii Forms PDF
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Overview

The Hawaii HW-14 form is an essential document for employers in Hawaii, serving as the Withholding Tax Return. This form must be submitted quarterly, specifically by the 15th day of the month following the end of each calendar quarter—March, June, September, and December. It requires employers to report total wages paid, including various benefits such as cost-of-living adjustments and third-party sick leave. Additionally, employers must disclose the total amount of Hawaii income tax withheld during the quarter and any payments made. If the tax withheld exceeds the payments, the form allows for a refund request. Conversely, if payments fall short, employers must calculate additional taxes due. The HW-14 also addresses penalties and interest for late filings, ensuring compliance with Hawaii's tax laws. Employers should attach their payment, if applicable, and can choose to pay electronically. Completing this form accurately is crucial, as it affirms the employer's adherence to the state's income tax regulations.

Document Preview Example

FORM HW-14

 

 

 

 

(Rev. 2019)

 

STATE OF HAWAII

 

 

 

 

DEPARTMENT OF TAXATION

 

 

WITHHOLDING TAX RETURN

 

AMENDED return

 

 

 

 

 

 

 

 

Y Y Y Y

Quarter Ending

Mar

Jun

Sep

Dec

HAWAII TAX I.D. NO.

 

WH

 

 

Last 4 digits of your FEIN

 

 

 

 

NAME: ______________________________________________________________________

This return must be filed on or before the 15th day of the month following the close of the calendar quarter.

• ATTACH CHECK OR MONEY ORDER •

Fill in this oval if this is your FINAL return and you are cancelling this withholding account as of

1.

TOTAL WAGES PAID (include COLA, 3rd party sick leave, and other benefits) Enter “0” if no wages

 

 

were paid or no tax withheld

1

2.

TOTAL HAWAII INCOME TAX WITHHELD

2

3.

TOTAL PAYMENTS MADE for the quarter

3

4.

AMOUNT OF CREDIT TO BE REFUNDED (If line 2 is greater than line 3, skip to line 5. Otherwise,

 

 

line 3 minus line 2 and enter “0.00” on lines 5, 7 and 8.)

4

5.

ADDITIONAL TAXES DUE for this quarter (line 2 minus line 3)

5

 

 

 

REMINDER: All EFT payments

 

 

6a. PENALTY

 

6.

FOR LATE

 

must be transmitted by the payment

 

 

 

due date or a 2% EFT penalty will

 

FILING ONLY6b. INTEREST

be applied.

7.

TOTAL AMOUNT now due and PAYABLE (Add lines 5, 6a, and 6b)

7

8.

Enter AMOUNT of payment. Attach your check or money order payable to

 

 

“HAWAII STATE TAX COLLECTOR” in U.S. dollars drawn on any U.S. bank to Form HW-14.

AMOUNT OF PAYMENT

 

Write the filing period and your Hawaii Tax I.D. No. on your check or money order.

 

 

IF NO PAYMENT ATTACHED, ENTER “0.00.” You may also e-pay at: hitax.hawaii.gov

8

I declare under the penalties set forth in section 231-36, HRS, that this is a true and correct return, prepared in accordance with the withholding provisions of the Hawaii Income Tax Law and the rules issued thereunder.

— MAILING ADDRESS —

HAWAII DEPARTMENT OF TAXATION

P.O. BOX 3827

HONOLULU, HI 96812-3827

ID NO 01

Form HW-14 (Rev. 2019)

HW14_I 2019A 01 VID01

How to Fill Out Hawaii Hw 14

Filling out the Hawaii HW-14 form is an important step for anyone needing to report withholding tax. After completing the form, you will need to submit it by the deadline, which is the 15th day of the month following the end of the quarter. Make sure to include any necessary payments or documentation as required.

  1. Obtain the HW-14 form from the Hawaii Department of Taxation website or your tax professional.
  2. Fill in the quarter ending date by marking the appropriate oval for March, June, September, or December.
  3. Enter your Hawaii Tax I.D. Number (WH) and the last four digits of your FEIN in the designated spaces.
  4. Provide your name in the space provided.
  5. If this is your final return and you are canceling your withholding account, mark the oval provided.
  6. In line 1, enter the total wages paid, including any benefits. If no wages were paid, enter “0.”
  7. In line 2, enter the total Hawaii income tax withheld.
  8. In line 3, enter the total payments made for the quarter.
  9. For line 4, if line 2 is greater than line 3, skip to line 5. Otherwise, subtract line 2 from line 3 and enter the result. If the result is negative, enter “0.00” on lines 5, 7, and 8.
  10. In line 5, enter any additional taxes due for the quarter by subtracting line 3 from line 2.
  11. If you are filing late, fill in any penalties in line 6a and interest in line 6b.
  12. In line 7, add lines 5, 6a, and 6b to find the total amount due.
  13. In line 8, enter the amount of payment you are attaching. If no payment is attached, enter “0.00.”
  14. Attach your check or money order payable to “HAWAII STATE TAX COLLECTOR.” Make sure to write the filing period and your Hawaii Tax I.D. No. on your payment.
  15. Mail the completed form and payment to the Hawaii Department of Taxation at P.O. Box 3827, Honolulu, HI 96812-3827.

Common mistakes

When filling out the Hawaii HW-14 form, many individuals make common mistakes that can lead to delays or penalties. One frequent error is failing to provide the correct Hawaii Tax I.D. number. This number is crucial for the Department of Taxation to identify the taxpayer and process the return accurately. If the number is incorrect or missing, it can result in the return being rejected or delayed.

Another common mistake is miscalculating the amounts on the form. Taxpayers often confuse the total wages paid with the total Hawaii income tax withheld. It’s essential to ensure that the figures entered on lines 1 and 2 are accurate. An error in these calculations can lead to incorrect tax liabilities and potential penalties. Always double-check the math before submitting the form.

Many individuals also overlook the importance of attaching the necessary payment. If there are taxes due, a check or money order must accompany the form. Failing to include payment can result in additional penalties and interest charges. Remember to write the filing period and Hawaii Tax I.D. number on the payment to ensure proper processing.

Finally, some taxpayers neglect to file the return by the deadline. The HW-14 form must be submitted on or before the 15th day of the month following the close of the calendar quarter. Missing this deadline can lead to penalties for late filing. Setting reminders or using electronic payment options can help avoid this mistake.

Documents used along the form

The Hawaii HW-14 form is essential for employers to report withholding taxes. However, several other forms and documents often accompany it to ensure compliance with state tax regulations. Below is a list of these related forms, each serving a specific purpose.

  • Form HW-1: This is the Employer's Annual Tax Withholding Reconciliation. It summarizes all withholding taxes for the year, providing a comprehensive overview of the employer's tax obligations.
  • Form HW-3: This form is the Annual Withholding Tax Return. It is filed by employers to report the total amount of Hawaii income tax withheld from employees throughout the year.
  • Form N-11: This is the Individual Income Tax Return for residents. Employees use it to report their personal income and calculate their tax liability.
  • Form N-15: Non-residents use this form to report income earned in Hawaii. It helps ensure that non-residents comply with state tax laws.
  • Form N-30: This is the Corporate Income Tax Return. Corporations operating in Hawaii must file this form to report their income and determine their tax liability.
  • Motorcycle Bill of Sale Form: When engaging in the sale of motorcycles, ensure proper documentation with the necessary motorcycle bill of sale form details to facilitate a smooth transaction.
  • Form N-40: This form is for the Estate and Generation-Skipping Transfer Tax Return. It is necessary for reporting taxes owed on estates and certain transfers.
  • Form N-11A: This is a short form for individual income tax returns, designed for those with simpler tax situations. It streamlines the filing process for eligible taxpayers.
  • Form N-20: This form is used for the Partnership Return of Income. Partnerships in Hawaii must file this to report their income and distributions to partners.

Understanding these forms will help ensure compliance with Hawaii's tax laws. Each document plays a crucial role in the tax filing process, providing clarity and structure to your reporting obligations.

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Obtain Answers on Hawaii Hw 14

What is the Hawaii HW-14 form used for?

The Hawaii HW-14 form is a Withholding Tax Return that employers in Hawaii use to report wages paid and taxes withheld from employees. This form helps the state track income tax collections and ensures compliance with Hawaii's tax laws. It is important for employers to file this form quarterly, detailing the total wages paid, taxes withheld, and any payments made during the quarter.

When is the HW-14 form due?

The HW-14 form must be filed by the 15th day of the month following the close of each calendar quarter. This means that for the first quarter (ending in March), the form is due by April 15th; for the second quarter (ending in June), it is due by July 15th; for the third quarter (ending in September), it is due by October 15th; and for the fourth quarter (ending in December), it is due by January 15th of the following year. Timely filing helps avoid penalties and interest.

What information do I need to provide on the HW-14 form?

When completing the HW-14 form, you will need to provide several key pieces of information, including:

  • Your Hawaii Tax I.D. number
  • The last four digits of your Federal Employer Identification Number (FEIN)
  • Your name and the total wages paid during the quarter
  • The total Hawaii income tax withheld
  • Total payments made for the quarter
  • Any additional taxes due or credits to be refunded

Make sure to double-check all entries for accuracy before submission.

What should I do if I am filing a final return?

If you are filing a final return because you are canceling your withholding account, you should fill in the oval indicating that this is your final return on the HW-14 form. It is essential to ensure that all wages and taxes have been reported accurately up to the cancellation date. This will help you avoid any future tax liabilities or penalties.

How do I make a payment with the HW-14 form?

When submitting the HW-14 form, you can make a payment by attaching a check or money order made payable to "HAWAII STATE TAX COLLECTOR." Ensure that the payment is in U.S. dollars and drawn on a U.S. bank. Write your Hawaii Tax I.D. number and the filing period on the check or money order. Alternatively, you can also opt for electronic payment through the Hawaii Tax Online portal at hitax.hawaii.gov. Remember, all payments must be transmitted by the due date to avoid penalties.

What happens if I file late?

Filing the HW-14 form late can result in penalties and interest charges. A penalty of 5% may apply for each month the return is late, up to a maximum of 25%. Additionally, if you fail to transmit electronic payments by the due date, a 2% EFT penalty will be assessed. To minimize these consequences, it is best to file and pay on time. If you encounter difficulties, consider reaching out to the Hawaii Department of Taxation for assistance.

Document Attributes

Fact Name Description
Form Purpose The HW-14 form is used for filing Hawaii withholding tax returns. It reports wages paid and taxes withheld for each quarter.
Filing Deadline This return must be filed by the 15th day of the month following the end of the calendar quarter.
Final Return Option Taxpayers can indicate if the return is final, which cancels their withholding account.
Governing Law The form is governed by the Hawaii Income Tax Law and related rules, specifically under section 231-36, HRS.

Misconceptions

Understanding the Hawaii HW 14 form is essential for compliance with state tax regulations. However, several misconceptions often arise regarding this form. Here are six common misunderstandings:

  • Misconception 1: The HW 14 form is only for large businesses.

    • This is not true. Any employer who has withheld Hawaii income tax from employee wages must file the HW 14 form, regardless of the size of the business.

  • Misconception 2: The form can be submitted at any time.

    • In fact, the HW 14 form must be filed on or before the 15th day of the month following the end of the calendar quarter. Timely submission is crucial to avoid penalties.

  • Misconception 3: You do not need to file if no wages were paid.

    • Even if no wages were paid, you must still submit the HW 14 form. Enter “0” for total wages paid and total tax withheld to fulfill your filing obligation.

  • Misconception 4: The form does not require a payment if there are no taxes due.

    • While you may enter “0.00” if no payment is attached, you still need to complete and submit the form to maintain compliance.

  • Misconception 5: You can submit the form without any payment information.

    • It is essential to include payment details if taxes are due. If no payment is attached, be sure to indicate “0.00” on the appropriate line.

  • Misconception 6: Filing the HW 14 form is optional.

    • Filing this form is not optional. It is a legal requirement for employers who have withheld taxes, and failing to file can result in penalties and interest.

Addressing these misconceptions can help ensure that employers comply with Hawaii's tax laws and avoid unnecessary complications.

Key takeaways

When filling out the Hawaii HW-14 form, it’s important to keep several key points in mind. This form is used for reporting withholding tax, and accuracy is crucial.

  • Filing Deadline: Submit the HW-14 form by the 15th day of the month following the end of the quarter.
  • Identify Your Tax Period: Make sure to indicate the correct quarter you are reporting for: March, June, September, or December.
  • Final Return Option: If this is your final return, check the oval provided to indicate you are canceling your withholding account.
  • Wages Paid: Report total wages paid, including any additional benefits such as COLA or third-party sick leave. If no wages were paid, enter “0.”
  • Income Tax Withheld: Accurately report the total amount of Hawaii income tax withheld during the quarter.
  • Payments Made: Include the total payments made for the quarter. This helps in determining if you owe additional taxes or are due a refund.
  • Refunds and Credits: If the amount withheld is greater than the payments made, you may be eligible for a credit. Follow the instructions carefully to calculate this.
  • Additional Taxes: If your total income tax withheld exceeds your total payments, you will need to report the additional taxes due.
  • Payment Instructions: Attach a check or money order made out to “HAWAII STATE TAX COLLECTOR.” Ensure to include your Hawaii Tax I.D. number and the filing period on the payment.
  • E-Payment Option: Consider using the e-payment option available at hitax.hawaii.gov for convenience.

By following these key takeaways, you can ensure that your HW-14 form is completed correctly and submitted on time. This will help you avoid penalties and ensure compliance with Hawaii's tax regulations.