Overview
The Hawaii X 8 form is a crucial document for registered agents who need to update their business address or name. This form is specifically designed for noncommercial registered agents and is filed with the Department of Commerce and Consumer Affairs. A nonrefundable filing fee of $25 is required upon submission. The document requires the agent to certify their authority to make changes on behalf of the represented entity, which can be a profit corporation, nonprofit corporation, or various types of partnerships and limited liability companies. Key information must be provided, including the current and new names and addresses of the registered agent, as well as the entity’s name and state or country of incorporation. The form must be completed in black ink and signed by the registered agent or an authorized official, ensuring that all details are accurate and legible. Additionally, it is important to note that the filing fee structure varies based on the number of affected entities, with specific instructions provided for each type of organization. The form also highlights the significance of notifying the represented entity of any changes made through this filing, emphasizing the importance of communication in maintaining accurate records.
Document Preview Example
WWW.BUSINESSREGISTRATIONS.COM
FORM
Nonrefundable Filing Fee: $25.00
STATE OF HAWAII
7/2012
DEPARTMENT OF COMMERCE AND CONSUMER AFFAIRS *X8*
Business Registration Division
335 Merchant Street
Mailing Address: P.O. Box 40, Honolulu, Hawaii 96810
Phone No. (808)
STATEMENT OF CHANGE OF NONCOMMERCIAL REGISTERED AGENT’S
BUSINESS ADDRESS OR NAME
(Section
PLEASE TYPE OR PRINT LEGIBLY IN BLACK INK
The undersigned registered agent certifies as follows:
1.The entity represented by the registered agent is: (please check one)
Profit Corporation |
Nonprofit Corporation |
General Partnership |
Limited Liability Partnership
Limited Partnership
Limited Liability Limited Partnership
Limited Liability Company
2.The name and state/country of incorporation/formation or organization of the entity is:
(Type/Print Entity Name) |
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3.a. Present name of the current registered agent is:
b. If the name of the agent has changed, the new name of the registered agent is:
4.a. Present street address of the registered agent is:
b.If the address of the agent changed, the new complete street address of the registered agent is:
5.The noncommercial registered agent shall promptly furnish the represented entity with notice in a record of the filing of a statement of change and the changes made by the filing.
I certify under the penalties of Section
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SEE INSTRUCTIONS ON REVERSE SIDE. The statement must be signed by the registered agent.
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Instructions: Statement must be typewritten or printed in black ink, and must be legible. The statement must be signed and certified by the registered agent. If registered agent is an entity, an authorized official must sign. All signatures must be in black ink. Submit original statement together with the appropriate fee(s).
Execution:
If the registered agent is an individual, the individual must sign.
If the registered agent is a corporation, at least one officer of the corporation must sign. If the registered agent is a general partnership, at least one general partner must sign.
If the registered agent is a limited liability partnership, at least one general partner must sign. If the registered agent is a limited partnership, at least one general partner must sign.
If the registered agent is a limited liability limited partnership, at least one general partner must sign.
If the registered agent is a limited liability company, at least one manager of a
Line 1. Check the appropriate box that applies to the represented entity.
Line 2. State the full name and the state/country of incorporation/formation of the entity.
Line 3. a. State the current name of the agent.
b. State the new name of the agent.
Line 4. a. State the present street address of the agent.
b. State the new street address of the agent. Give the number, street, city, state and zip code.
Filing Fees: Filing fee ($25) is not refundable. (200 or less affected entities, the filing fee is $25 each. 201 or more affected entities, the filing fee is $1 each.)
Make checks payable to DEPARTMENT OF COMMERCE AND CONSUMER AFFAIRS. Dishonored Check Fee ($25)
For any questions call (808)
Fax: (808)
NOTICE: THIS MATERIAL CAN BE MADE AVAILABLE FOR INDIVIDUALS WITH SPECIAL NEEDS. PLEASE CALL THE DIVISION SECRETARY, BUSINESS REGISTRATION DIVISION, DCCA, AT
ALL BUSINESS REGISTRATION FILINGS ARE OPEN TO PUBLIC INSPECTION. (SECTION
How to Fill Out Hawaii X 8
Filling out the Hawaii X 8 form is a straightforward process that requires careful attention to detail. Once completed, the form will need to be submitted along with the appropriate filing fee. Below are the steps to guide you through the process.
- Begin by checking the appropriate box that represents the type of entity for which you are filing. Options include Profit Corporation, Nonprofit Corporation, General Partnership, Limited Liability Partnership, Limited Partnership, Limited Liability Limited Partnership, and Limited Liability Company.
- Type or print the full name of the entity and the state or country of its incorporation or formation.
- In the section for the registered agent's name:
- a. Enter the current name of the registered agent.
- b. If applicable, enter the new name of the registered agent.
- For the registered agent's address:
- a. Enter the current street address of the registered agent.
- b. If applicable, enter the new complete street address, including number, street, city, state, and zip code.
- Ensure that the registered agent will provide notice to the represented entity regarding the filing of this statement of change.
- Sign and date the form in the designated area. The registered agent must sign. If the registered agent is an entity, an authorized official must sign.
- Make a check for the nonrefundable filing fee of $25 payable to the Department of Commerce and Consumer Affairs.
- Submit the completed form along with the payment to the address provided on the form.
After submission, it is important to keep a copy of the completed form and any payment receipts for your records. If you have any questions during the process, do not hesitate to reach out to the provided contact numbers for assistance.
Common mistakes
Filling out the Hawaii X 8 form can seem straightforward, but many people make common mistakes that can lead to delays or complications. One prevalent error is failing to check the appropriate box that identifies the type of entity represented by the registered agent. This step is crucial because it helps categorize the entity correctly. Omitting this detail can result in the form being returned or rejected, wasting time and resources.
Another frequent mistake involves the entity name and its state or country of incorporation. Individuals often write the name incorrectly or forget to include the state or country altogether. This oversight can create confusion and may even lead to issues with the entity's legal standing. Always double-check that the name matches official records and that the state or country is clearly indicated.
In addition, many people overlook the requirement for legibility. The instructions specify that the form must be typewritten or printed in black ink. If the handwriting is unclear, it can lead to misunderstandings or misinterpretations of the information provided. Ensuring that the form is easy to read is essential for a smooth processing experience.
Another common pitfall is neglecting to sign the form appropriately. The registered agent must sign the document, and if the agent is an entity, an authorized official must also sign. Many individuals forget this critical step or fail to provide the necessary title, leading to further complications. Without a proper signature, the filing may be deemed invalid.
Lastly, failing to include the correct filing fee is a mistake that can easily be avoided. The form requires a nonrefundable fee of $25. Some individuals miscalculate the fee based on the number of affected entities or forget to include a check altogether. To prevent this, it's wise to review the fee structure and ensure payment is included with the submission.
Documents used along the form
The Hawaii X 8 form is essential for notifying the state about changes to a noncommercial registered agent's business address or name. When filing this form, there are several other documents and forms that may also be required to ensure compliance with state regulations. Below is a list of common forms and documents used in conjunction with the Hawaii X 8 form.
- Hawaii Business Entity Annual Report: This document provides updated information about a business entity, including its address, officers, and registered agent. It must be filed annually to maintain good standing.
- Certificate of Good Standing: This certificate verifies that a business is properly registered and compliant with state regulations. It may be required for various transactions, such as securing loans or entering contracts.
- Articles of Incorporation: This foundational document establishes a corporation's existence in Hawaii. It includes details about the business's name, purpose, and structure.
- Operating Agreement: For LLCs, this internal document outlines the management structure and operating procedures. It is not required to be filed but is crucial for internal governance.
- Texas RV Bill of Sale: This document is essential for transferring ownership of recreational vehicles in Texas. To create one, visit Texas Documents for a printable version.
- Statement of Information: Similar to the annual report, this statement updates the state on key details about the business, including the registered agent and business address.
- Change of Registered Agent Form: If the registered agent changes, this form officially updates the state about the new agent's name and address.
- Business License Application: This application is necessary for obtaining a business license in Hawaii, allowing the business to operate legally within the state.
- Tax Registration Forms: These forms ensure that the business is registered for state taxes, including income, sales, and use taxes, which are crucial for compliance.
- Employer Identification Number (EIN) Application: This form is required for businesses with employees and is used for tax reporting purposes at the federal level.
- Change of Address Form: If a business changes its physical location, this form must be submitted to update the address in state records.
Understanding these documents can help streamline the process of maintaining compliance in Hawaii. Each form plays a significant role in ensuring that a business remains in good standing and operates smoothly within the state's legal framework.
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Obtain Answers on Hawaii X 8
What is the Hawaii X 8 form?
The Hawaii X 8 form is a document used to notify the state of Hawaii about changes in the business address or name of a noncommercial registered agent. This form is essential for maintaining accurate records with the Department of Commerce and Consumer Affairs.
Who needs to file the Hawaii X 8 form?
Any entity that has a registered agent in Hawaii and wishes to change the agent's business address or name must file this form. This includes profit corporations, nonprofit corporations, partnerships, and limited liability companies.
What is the filing fee for the Hawaii X 8 form?
The filing fee for the Hawaii X 8 form is $25. This fee is nonrefundable. If there are 201 or more affected entities, the fee is $1 for each entity, but the minimum remains $25.
How should the Hawaii X 8 form be completed?
To complete the form:
- Type or print legibly in black ink.
- Check the appropriate box for the type of entity represented.
- Provide the current and new names and addresses of the registered agent.
- Ensure the form is signed by the registered agent or an authorized official.
Where should the completed Hawaii X 8 form be submitted?
The completed form should be submitted to the Business Registration Division at 335 Merchant Street, P.O. Box 40, Honolulu, Hawaii 96810. Ensure you include the appropriate filing fee with your submission.
What happens if I do not file the Hawaii X 8 form?
If you do not file the Hawaii X 8 form when there are changes to the registered agent's address or name, it may lead to communication issues and potential penalties. Keeping your records updated is crucial for compliance with state regulations.
Can I file the Hawaii X 8 form electronically?
Currently, the Hawaii X 8 form must be submitted in hard copy. Check the Department of Commerce and Consumer Affairs website for any updates regarding electronic filing options.
How can I contact the Business Registration Division for questions?
You can reach the Business Registration Division by calling (808) 586-2727. For those on neighbor islands, specific local numbers are available. You can also send inquiries via fax at (808) 586-2733 or email at breg@dcca.hawaii.gov.
Document Attributes
| Fact Name | Details |
|---|---|
| Filing Fee | The nonrefundable filing fee for the Hawaii X-8 form is $25.00. |
| Governing Law | This form is governed by Section 425R-8 of the Hawaii Revised Statutes. |
| Agent Certification | The registered agent must certify the accuracy of the information provided in the form. |
| Signature Requirement | The statement must be signed by the registered agent or an authorized official if the agent is an entity. |
| Public Inspection | All business registration filings, including the X-8 form, are open to public inspection. |
Misconceptions
Understanding the Hawaii X 8 form is crucial for anyone involved in business registration in Hawaii. However, several misconceptions often arise about this form. Here are six common misunderstandings:
- The Hawaii X 8 form is only for corporations. Many believe this form is limited to corporations, but it is applicable to various entities, including partnerships and limited liability companies.
- The filing fee is refundable. A common misconception is that the $25 filing fee can be refunded. In reality, this fee is nonrefundable, regardless of the outcome of the filing.
- Only the registered agent can fill out the form. While the registered agent must sign the form, anyone authorized by the entity can complete it. This includes managers or members of the entity.
- The form can be submitted without a signature. Some people think that a signature is optional. However, the form must be signed by the registered agent or an authorized official for it to be valid.
- Changes can be made verbally. There is a belief that changes to the registered agent's information can be communicated verbally. In fact, all changes must be documented on the Hawaii X 8 form and submitted officially.
- Filing is only necessary if the agent's name changes. Many assume that the form is only required for name changes. However, it is also essential for updating the registered agent's business address, which must be reported promptly.
These misconceptions can lead to unnecessary complications in the business registration process. It is essential to have accurate information to ensure compliance with Hawaii's regulations.
Key takeaways
Here are key takeaways for filling out and using the Hawaii X 8 form:
- Filing Fee: The nonrefundable filing fee is $25. Ensure that you include this payment when submitting the form.
- Legibility is Crucial: Complete the form using black ink, either by typing or printing clearly. Illegible forms may be rejected.
- Authorized Signatures: The form must be signed by the registered agent. If the agent is a business entity, an authorized official must sign.
- Accurate Information: Fill in all required fields accurately, including the current and new names and addresses of the registered agent.
- Public Inspection: All business registration filings, including the X 8 form, are open to public inspection. Keep this in mind when providing information.